Backoffice

Create and switch between bots

How many a Workspace gets, what one holds, and what deleting removes.

Bots

Moving between bots

There is no list of bots. Kakapo opens on the bot you worked on most recently. The bot switcher at the top of the page, beside your Workspace name, moves between bots and is also where you add one.

Create a bot

  1. Open the bot switcher and choose New bot.
  2. Enter a name and optional description.
  3. Select Create bot.

Owners and Managers can both create, configure, train, and delete bots.

Limits

  • Maximum active bots per Workspace: 10.

At the limit, the switcher says so and offers no new bot. Delete one you no longer need before adding another.

What a bot contains

Each bot has:

  • Configuration (General, Model, Theme, Access)
  • Data sources (Files, URLs, Text, Q&A)
  • Message logs
  • A test chat
  • Embed and share snippets

Delete a bot

  1. Go to Configuration → Access.
  2. Use Delete bot, and type the bot's name to confirm.

Deleting a bot permanently removes it from Kakapo, including its trained sources, uploaded files, API keys, and conversation history. This cannot be undone, and it removes the bot for everyone in the Workspace.

Limited billing, security, backup, or other operational records may be retained according to the privacy policy and applicable legal obligations.